You’re the project manager sitting in your office, trying to assign responsibilities to members of your team. However, you’re having trouble keeping everything together when they flood your inbox with emails reporting about urgent tasks, deadlines, or the status of a project.
Communication breaks down among team members and as a result, they have no sense of direction and are unable to get any meaningful work done. Fortunately, there are many project management solutions to help your team deliver their projects on time.
How do these apps work?
These apps will improve productivity and let them stay in constant contact with each other whenever they need to take notes, exchange information, access shared documents, and plan a deadline while the project is being worked on.
Smooth-running collaboration software has tools for budgeting and managing resources, providing an overview of every unfinished project in the pipeline. Project management software adjusts to your workflow by rescheduling tasks and generating reports for reached milestones.
This review shows how you can get organized with three project management apps: Trello, Todoist, and Asana.
Trello
Trello is an all-in-one platform for workflow management. With Trello, you’ll be able to organize and prioritize all your projects in a fun, rewarding way. Get your team up and running using its virtual workspace to collaborate on projects in real-time so that no important details are overlooked.
Whether you are speaking at a podcast or planning a webinar, Trello is integrated with multiple apps to fulfill all your business requirements. Choose from diverse templates for project management, engineering, business or marketing to jumpstart your new project without reinventing the wheel.
The Good
- Trello cards allow you to add comments, attachments, and deadlines to your to-do list
- Trello includes a checklist for every step in your work agenda
- Butler automates your workflow so you can stop plugging away at tedious admin tasks
- Invite your team onto a custom dashboard and track your completion progress
- Enhances your workspace with power-ups–Get live previews on Dropbox, access your Google Drive files, or use Kanban WIP to set limits on Trello lists
- Able to build a website, design a logo, write a business plan, and much more!
The Bad
- If you have several tabs open on the dashboard, it is difficult to copy and paste objects
- You cannot work offline if the network is down, leaving your team unable to finish leftover tasks
- Trello limits data storage up to 10 MB per upload in the trial version which is easy to exceed
Trello Business Class: $9.99 (annual) or $12.50 (monthly) per user /month
Trello Enterprise: Starting at $20.83 per user /month (20 users)
Todoist
Todoist lets you keep calm and focus on what’s important no matter what device you’re on. It features a central hub full of convenient apps to help you prioritize everything on your list. You can use “Quick Add” to capture and organize tasks on schedule or track your progress under “Favorites” by adding category filters and labels.
Todoist is an excellent to-do list app for project managers who want to share company files or fill their team in on the details to get everyone on the same page. It is packed with productivity and planning tools to create a simple, cross-platform experience for any task.
The Good
- Able to divide your to-do list into sections as well as highlight urgent tasks
- Visualize your productivity with daily and weekly goals in colorful graphs
- Todoist encourages you to rank up your karma to help you achieve your goals
- Project managers can set up notifications to know when projects are done
- Custom template guides for company meetings, product roadmaps, and feature planning
- Manage your development workflow or provide employee training and onboarding
- Summarize your daily responsibilities with subtasks to get a better picture
The Bad
- Uploading files, displaying calendar feeds, and automatic backups on the cloud are premium features not available in the free version
- Lacks a seamless flow when you have to schedule recurring tasks or add people to your group meeting one at a time
- The Windows app is not as intuitive as the mobile one since users reported issues syncing their lists
Premium: $3.00 per user /month (annual)
Business: $5.00 (annual) or $6.00 (monthly) per user /month
Asana
Asana lets you host group projects no matter where you are–either in your office or at home. It’s easy to create a structured plan with each step carefully laid out. You’ll be able to share project specifications, set your monthly goals, and delegate tasks to team members without breaking a sweat.
With Asana, you can drag and drop tasks to assign them to a team member. Then, just give them a due date or change the task’s priority to reflect your business needs. This digital workspace organizes projects by moving them into four different categories: Backlog, In Progress, Ready, and Done.
The Good
- Display your workflow in a timeline to show whose doing what, then check off those labels once all is said and done
- For instance, in a marketing team, they can decide who gets to track campaign performance or finalize customer stories and have this rotated in the upcoming months
- Raise your productivity by automating away manual work using Rules
- Alternatively, you can establish your own rules and build error-free processes to propel your team to success
- Features unique templates, request submission forms, date shifting options, and a streamlined approval method
- Build and scale processes, design working models, onboard new customers, and review it all in one piece
The Bad
- Might be overwhelming for beginners with too many features installed; it’s not the best choice if you lead a rather small team
- New users must understand the guide before they can take advantage of all the tools available in Asana due to its steep learning curve
- No effective way to measure time spent on tasks which makes it harder to identify billable hours for contractors and clients
Premium: $10.99 per user /month (annual)
Business: $24.99 per user /month (annual)
Enterprise: Contact a sales representative
(Feel free to visit the official site to see what each subscription plan has to offer.)
Project management software plays an important role in many different business functions from conference calls to scheduling calendars. They are particularly useful for ongoing projects and streamlining workflows, especially when groups of people need to document what was done on any day.
While Trello has a wide range of apps and templates, Todoist focuses more on task productivity with a minimalist approach. Similarly, Asana is suited for large-scale projects and creating automated processes to run operations effectively.
Out of these three project management apps, which one do you prefer to use and why? I’d like to hear your thoughts on what additional productivity apps you’d recommend.
